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Enrol my child

Contact us

When you have found an Educator and agreed on placement, contact us. We will email you a link to complete your enrolment online.

Phone: 4921 0156

Email: [email protected]

Location: 81 Lakeview Street, Speers Point NSW 2284

Online enrolment

The enrolment email we send you will give you a personal login and access code. You can save your form and return to it at any time.

All forms and documents can be uploaded with your online enrolment.

There is a link within the online enrolment for to pay the one-off $100 non-refundable family enrolment fee at the time of submitting your enrolment.

You will need the following to enrol your child:

Up-to-date immunisation history statement
Child's birth certificate
Customer reference numbers - claiming parent, and child (for childcare subsidy)
Copy of any court orders / placement orders / parenting orders / parenting plan agreements (if applicable)
Child Information for educators(PDF, 301KB) - please provide to your educator
Medical condition/health care plan(PDF, 410KB) (if applicable - completed or indorsed by the child's registered Medical Practitioner if possible)
Media consent form(PDF, 81KB) - please provide to your educator

If you are having difficulty with any of these, or have any questions, please contact us to discuss.

Fees

Your total care fees are made up of your Educator's fees and charges, and a Council parent administration levy. Your eligible childcare subsidy (CCS) is then applied to reduce the amount you pay up front - this is the 'gap fee'.

Families must pay a gap fee to receive childcare subsidy under family assistance law. You pay the gap fee directly to your Educator. Under Family Assistance Law, all payments must be made by Electronic Funds Transfer (EFT). Fees are reviewed at least every 12 months. Your Educator must provide you with a full schedule of 'Fees, Charges and Conditions'. We strongly advise you obtain a copy of the fees and charges agreement you signed for your reference. You must be given at least 1 months' notice under scheme policy, of any changes to fees and charges, or the way in which these will be collected.

Immunisation information

In NSW, you must provide a copy of one or more of the following documents to enrol in an approved childcare service:

AIR Immunisation History Statement which shows that the child is up to date with their scheduled vaccinations or
AIR Immunisation History Form on which the immunisation provider has certified that the child is on a recognised catch-up schedule (temporary for 6 months only) or
AIR Immunisation Medical Exemption Form which has been certified by a GP.

We are not able to accept any other form of documentation (such as the Blue Book).

You can obtain a copy of your immunisation details at any time by:

using your Medicare online account through MyGov
using the Medicare Express Plus App
calling the AIR General Enquiries Line on 1800 653 809.

NSW Health have developed the Childcare and Pre-School Entry and Immunisation brochure to help parents understand immunisation enrolment requirements in childcare.

Birth certificate

You can start care if you do not have a copy of your child's birth certificate, however, will need to supply this as soon as possible.

You can apply for a birth certificate at the NSW Registry of Births Deaths and Marriages.

Child care subsidy (CCS)

To assist with the cost of care you will need to register for child care subsidy (CCS) to access fee assistance.

Service Australia has information about the Child Care Subsidy in 14 different languages.

There may be extra support available according to your situation (such as additional childcare subsidy). Please see 'What other help is available' on the above link.

You may start care if you do not have customer reference numbers (CRN), however full fee will apply until your eligibility can be confirmed.

Please contact Services Australia (Centrelink) 136 150 if you have any questions about your eligibility, or application, for childcare subsidy.

Court orders

We are required to allow any parent of a child to enter the service. The only time an Educator is not required to allow entry is when permitting entry would:

pose a risk to the safety of the children and educator.
conflict with any duty of the educator.
the educator reasonably believes that permitting entry would contravene a court order.

Health care needs, allergy and medical conditions

To support inclusion and safe care of children with a particular health care need, allergy, or medical condition, regulations require that a medical management plan is developed and provided that informs the service/Educator of practices to safely manage any specific health care need, allergy or medical condition.

An Emergency Action Plan might also be required:

Plans must be provided and discussed to identify if appropriately supported placement is available, and before care can occur.

A child is not able to attend the service without medication prescribed by their medical practitioner.

A copy of our Medical Conditions Policy can be found in your Harmony Parent Portal; please contact our office for access information.

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