Submitting your tender

When submitting a tender of Council there are some important points to remember:

• Read through the tender schedule instructions carefully.
• Give yourself plenty of time to submit. We suggest uploading your submission several hours before the 2pm deadline.
• Ask questions – contact us on 4921 0333 or email your questions to [email protected].
• Contact Tenderlink on 1800 233 533 if you need assistance uploading your submission.

Doing business with Council

We are committed to undertake procurement activities in a fair and ethical manner, and to ensure that the best value for money is obtained. All our procurement activities are conducted in accordance with our Procurement Policy(PDF, 572KB) and Business Ethics Policy. 

Methods of procurement

We are required to conduct procurement activities according to the following thresholds:

• Under $10,000: verbal or written quotation(s) if appropriate
• $10,000 - $50,000: a minimum of two written quotations
• $50,000 - $250,000: a minimum of three written quotations or public quotation process, dependent on complexity
• More than $250,000: formal tender process

We utilise a number of procurement tools to promote public tenders, such as VendorPanel, Tenderlink and aggregators. If you are interested in doing business with Council, we encourage you to register with the above online tools to learn more about upcoming procurement activities.

Working with Council

We generally need our suppliers to meet the following requirements:

• $20 million Public Liability Insurance
• Workers Compensation Insurance for all employees
• other insurances where appropriate
• documented Work Health and Safety management system

You can browse our current property and purchasing contracts via our Contracts Register.

We are calling for expressions of interest from community members and industry professionals to join the Cultural Collections Consultative Committee.

The Committee will be formed by staff, Councillors, community representatives and industry representatives. Selected members will have an interest in the growth, interpretation and presentation of cultural collections of Lake Macquarie, and the ability to offer advice and support for Council staff to successfully meet the actions noted in the Lake Macquarie Cultural Collections Strategy. 

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We are calling for expressions of interest from community members to join the Lake Macquarie City Council Heritage Committee. The Heritage Committee is an opportunity for local people with an interest in heritage to be involved in promoting the natural, cultural, and historic heritage of Lake Macquarie and ensuring it continues to have a strong sense of place and identity. 

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We are calling for expressions of interest from community members to join the Lake Macquarie City Council Coastal Zone Management Committee. The Committee is an opportunity to guide and assist Council on coastal, estuary and floodplain management. 

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The Access and Inclusion Advisory Panel 2024-2028 identifies actions that Council can take to improve access to services and facilities for older people and people with disability.

Membership is open to 12 members of the community who are elected as per Council term. Panel members are made up from the ageing and disability sector with lived experience either personally, in caring roles or involvement with related organisations, local community groups and services

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Expressions of interest are now open to represent Lake Macquarie City Council on the Hunter and Central Coast Regional Planning Panel.

NSW Regional Planning Panels (RPP) are independent expert bodies introduced in 2009 to strengthen decision making on regionally significant development applications. The Hunter and Central Coast Regional Planning Panel is one of the regional panels implemented by the NSW government. 

The main function of the RPP is to determine regionally significant development applications. This can include:

• development that has an estimated cost of more than $30 million

• Council or Crown development that has an estimated cost of more than $5 million

• some types of designated development, including marinas and waste management facilities.

Download the information pack(PDF, 801KB)

Expressions of interest are now open to represent Lake Macquarie City Council on the Lake Macquarie City Council Design Review Panel in the following fields:

· Architecture

· Landscape architecture and

· Urban Design

The Design Review Panel (DRP) is a panel of expert and independent design professionals who review residential apartment developments and give advice to the Council on the design quality.

The role of the panel is to provide expert advice to proponents and Council, helping to ensure high-quality residential apartment developments in the city and supporting smooth and efficient assessment processes.

Download the information pack(PDF, 971KB)

Lake Macquarie City Council are calling for Expressions of Interests from businesses, service providers and food and beverage operators to base themselves at our Windale Hub, bilyabayi community facility.

Located in a vibrant and fast changing area, Windale Hub, bilyabayi is a multi-use facility that creates a space for people to connect, learn, create and collaborate.

Windale Hub, bilyabayi is offering exclusive hire of one office space and a kiosk area to be operated as a cafe.

Expression of interest close 13 December 2024.

For more information on what to submit, please refer to our information package for Windale Hub venue hire(PDF, 6MB) or contact Windale Hub leader via email [email protected] or on 02 4921 0333.

Lake Macquarie City Council is calling for expressions of interest from community members to join the Community Environment Grant Committee (the committee).

The Lake Mac Community Environment Grants Program is designed to support community-initiated projects that improve our local environment or inspire environmentally sustainable behaviour in Lake Macquarie City. Not-for-profit community groups can apply for up to $5000 for projects located in the City. These grants are offered twice a year.

The closing date for applications is Tuesday 26 November 2024 at 5pm.

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We are calling for expressions of interest from community members to join the Audit Risk and Improvement Committee (ARIC), as an Independent Member on the Committee.  The ARIC is a key component of Council's governance framework, responsible for assisting Council to fulfil its governance and oversight responsibilities.

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